Requesting Dunning Notices with Attached Payment Media in fico

Use

In the settings for the dunning texts, you can define whether you also want to create a payment medium in addition to the form output. You would define a payment method in this payment medium.

You can also create a payment advice note by activating the field Payment advice note in the settings for the dunning text.

To do this, you have to adjust the settings in the system.

Procedure

1. Call up the transaction as follows:

Menu Path	Tools ® AcceleratedSAP ® Customizing ® Edit Project
Transaction Code	SPRO

2. Choose SAP Reference IMG.
3. Call up the transaction as follows:

Menu Path	Financial Accounting ® Accounts Receivable and Accounts Payable ® Business Transactions ® Dunning ® Dunning Procedure
Transaction Code	FBMP

4. Choose Define dunning procedure.
5. Position your cursor on this 0001, and then select Choose.
6. Choose Dunning texts.
7. In the Company Code/Account Type dialog box, enter the following data:

Field	Europe	North America
Company code	1000	3000
Account type: Customer	Select	Select

8. Choose .

A list of the dunning texts for each dunning level appears.

9. In the field Form ID, for dunning levels 1 and 2, enter X - name of the payment method (correspondence).
10. If you also want to create a payment advice note during dunning, activate the field Payment advice note for dunning levels 1 and 2.



In order to include a reference to the payment advice note in the dunning notice, dunning form F150_DUNN_01 was copied and changed slightly to be used in the IDES System as form X150_DUNN_01.

11. Replace F150_DUNN_01 by X150_DUNN_01 in dunning levels 1 and 2.
12. Choose twice.
13. In the dialog box Dunning Data was Changed, choose Yes.

If your customer has no overdue items that can be dunned, create appropriate items by carrying out the step Post Overdue Items. Otherwise, proceed to step 17.

If the transport system is active in your system, the Prompt for Customizing Request dialog box appears.

14. In the dialog box, choose Create request.
15. Enter a text.
16. Choose .

The system automatically issues a request number.

17. Confirm with .
18. Choose until the overview tree appears.
19. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Receivable ® Periodic Processing ® Dunning
Transaction Code	F150

20. Enter the following data:

Field	Europe	North America
Run on	Today’s date	Today’s date
Identification	Any alphanumeric entry	Any alphanumeric entry

The run date is used as the basis for clearing the interest on arrears. The identification is a six-figure alphanumeric name of your choice.

21. Choose .

The status reads No parameters maintained.

22. Choose the Parameters tab page.
23. Enter the following data:

Field	Europe	North America
Dunning date	Today’s date	Today’s date
Documents posted up to	Today’s date	Today’s date
Company codes	1000	3000
Customer account	Your customer	Your customer



The next time you run this process, choose Parameters ® Copy, and copy the parameters from one of your previous dunning runs.

24. Choose the Additional log tab page.
25. Enter your customer.
26. Choose .
27. Choose .

The message in the status bar informs you that the details for the run on XX.XX.XXXX have been saved.

28. Choose the Status tab page.

You can now see that the parameters have been maintained.

You now execute the dunning run. The system analyzes all the open items for the customers you selected using the relevant parameters. It then determines whether dunning should be carried out for the items and, if so, which dunning level should be used

29. Choose Schedule.
30. In the dialog box Schedule Selection and Print, select Start immediately, Dunning print with scheduling?, and enter your printer in the field Output device.

Check that today's date is entered as the start date.

31. Choose Schedule.

The status now informs you that the selection has been scheduled.

32. Choose until the status is Complete.
33. Choose Log.

You can now check to see which customers have been dunned and analyze the reasons why certain customers were excluded from the dunning run.

The log also provides information about any errors, should they occur.

34. Choose .

You now display a sample dunning notice on your screen. This is just a sample printout. You can print the dunning notices in a further transaction. See the process Dunning Customers.

35. 
    
Choose Sample print.
36. In the dialog box Schedule Sample Print, choose .

The status now reads Sample print scheduled.



If you have not specified a printer in your user parameters, a dialog box appears. Enter your printer ID, then choose Print immediately. Then choose Display.

You use the sample printout to check that the dunning template is satisfactory.

A print preview is displayed. In the dunning text, you can see the reference to the payment advice note generated. If you select Back, the print preview for the separate payment medium appears as a transfer form containing the dunning notice and the payment advice note number.

You can print each of these print previews by selecting Print Correspondence. The dunning notice is either printed immediately, or placed in the spool file depending on your system settings. For more information about the spool file, see the process Printing Correspondence.

37. Choose until the overview tree appears.

Requesting Correspondence with Attached Payment Media in fi

Use

You can create a payment medium for account statements or open item statements in a separate printout that can then be used by the customer to pay the due items.

This procedure is used in Germany as a transfer and in Switzerland as a POR procedure.

In addition, when you create an account statement, you can simultaneously create a payment advice note. This advice note number is then recorded on the transfer form and can be used by the customer to clear the listed open items when making payment.

You now display the line items for your customer and request an account statement.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Receivable ® Account ® Display/Change Line Items
Transaction Code	FBL5N

2. Enter the following data:

Field	Europe	North America
Customer account	Your customer	Your customer
Company code	1000	3000
All items	Select	Select
Posting date	Today’s date	Today’s date

3. Choose .

The line items are displayed.

In the first column, the status icon indicates the type of line item (open, parked, cleared). The due date for net payment icon indicates whether the item is overdue, due, or not yet due.

As in almost any phase of any posting transaction, you have the opportunity at this point to request correspondence.

4. Choose Environment
® Correspondence ® Request.

In the Correspondence selection dialog box, you can select different correspondence types for messages to various recipients or request an account statement, an open item list, or individual correspondence. You can also select various items of correspondence one after the other.

5. Select Account statement, then choose .
6. In the Correspondence Details dialog box, enter the following data:

Field	Europe	North America
Postings from	Your posting date	Your posting date
Postings to	Your posting date	Your posting date

7. Choose Continue.

The message in the status bar informs you that an account statement was requested.



This correspondence is now stored temporarily. After the posting task has been completed, or at a later time, you can print the correspondence via Periodic Processing ® Print Correspondence ® Request. You do not use this menu path in the following example, since the standard setting uses a report variant (SAP06) that should not be selected here.

8. Choose .
9. Call up the transaction as follows:

Menu Path	System ® Services ® Reporting
Transaction Code	SA38

10. In the field Report, enter RFKORD10, and then choose Variant overview.
11. Double-click on the variant ZTUNDAVIS.

This variant works with FormID (also known as form type) ZT. This form ID uses for X140_ACC_STAT_01 to create an account statement with a separate transfer medium and payment advice note.

12. Enter the following data:

Field	Europe	North America
Form set	ZT	ZT
Form ID for payment medium	x	x
Create payment advice note	Select	Select
Output to printer	Your printer	Your printer
Company code	1000	3000
Account type	D	D
Account	Your customer	Your customer
Data from trigger table	Select	Select
Correspondence	SAP06	SAP06

13. Choose .

In this test case, you can display the account statement as a print preview by specifying the payment advice number.

14. Choose .

The transfer medium with the payment advice number and the account statement note is displayed. You can print each display by selecting the print icon.

Since the transfers are created using preprinted forms, these forms have to be placed in a separate printer tray. The print control must also be set up in operating mode.

15. Choose until the overview tree appears.

Printing Correspondence in fi

Use

You now print the correspondence.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounts Receivable ® Periodic Processing ® Print Correspondence ® As per Requests
Transaction Code	F.61, SP02

2. Enter the following data:

Field	Europe	North America
Correspondence	SAP01	SAP01
Company code	1000	3000
Document number	Your document number	Your document number
Log to printer	Your printer	Your printer

In the Correspondence field, you can select all correspondences. If you do not enter anything, the system considers all correspondences. In this case, you first choose correspondence SAP01 for payment medium with line items, which you requested as the first correspondence type. You can use the F4 input help to display this.

3. Choose .
4. In the Information dialog box, the system informs you how many correspondence requests have been deleted.
5. Choose .

The Correspondence Requests dialog box appears.

6. To print the correspondence request, choose Yes.

Depending on your system settings, the printout occurs directly or it may first be stored in the spool file.

7. The spool file is printed later when you choose: System
® Own spool requests.
8. Position your cursor on the appropriate spool numbers, and then choose .
9. To refresh the status of your printout, choose .

In general, you can only print if the respective report, in this case Payment notice with line items, RFKORD00 with correspondence SAP01 and the standard report variant SAP01, has been assigned to a printer.

10. Choose .

Processing Open Items and Requesting Correspondence in fi

Use

When you process incoming payments for your customer, you can opt to create correspondence (as with any posting transaction).

Prerequisites

To ensure that the open items are initially deselected, from the Accounts Receivable node, choose Environment ® User Parameters ® Editing Options. Choose the Open items tab page, then select Selected items initially inactive. Save your changes.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Receivable ® Document Entry ® Incoming Payment
Transaction Code	F-28

2. Enter the following data:

Field	Europe	North America
Document date	Today’s date	Today’s date
Posting date	Today’s date	Today’s date
Document type	DZ	DZ
Company code	1000	3000
Currency/rate	EUR	USD
Account (Bank data)	113109	113109
Bus.area	1000	1000
Amount	An amount, considerably less than the amount of an invoice	An amount, considerably less than the amount of an invoice
Account (customer) in the Open item selection screen area	Your customer	Your customer

3. Choose Process open items.

On the Post Incoming Payment: Process Open Items screen, you see all open items with a deactivated status. Since you did not make a specific selection, you see the total of all items in the Editing status screen area, under Not assigned.

4. Double-click on the amount fields of the customer account to activate all items belonging to the payment amount.
5. Choose .

In the status bar, the system informs you that The difference is too large for clearing. In the Not assigned field, you see the amount that still needs to be cleared.

As in almost any phase of any posting transaction, you have the opportunity at this point to request correspondence.

6. Choose Environment
® Correspondence.

In the Correspondence Selection dialog box, you can select different messages for various recipients or request a bank statement, an open item list, or individual correspondence. You can also select various items of correspondence one after the other.

7. Double-click on SAP01 Payment notice with line items.

The payment notice is requested.

This correspondence is now stored temporarily. After completion of the posting tasks, or at a later date, you trigger the correspondence for printing by choosing Periodic processing.

Since the difference is too large for clearing, you have to process the difference separately.

8. Choose the Res.items tab page.
9. Double-click on the Residual items field. The system transfers the non-assigned amount to this field.
10. Now position your cursor on the RCd field and choose the F4 input help to display a list of the reason codes.

The reason codes 50 to 61 are SAP standard reason codes. You can add further reason codes during configuration.

Correspondence exists for each of these reason codes.

11. Select reason code 57: Different payment amount, then choose .
12. Choose Document ® Simulate.
13. Choose .

The document is posted.

14. Make a note of the document number.
15. Choose .
16. In the Exit Editing dialog box, choose Yes.

Posting Overdue Items in fi

Use

You now post the overdue items for the customer. This customer will then be selected in the next dunning run.

You post the invoice directly in Financial Accounting, there is no integration with Sales and Distribution. This makes it easier to post backdated invoices.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Receivable ® Document Entry ® Invoice
Transaction	FB70



Make sure that the correct company code is specified.

2. To change the company code, choose Environment ® Company code.
3. Enter either company code 1000 (Germany) or 3000 (North America), and then choose .
4. If the work area is not displayed, choose Tree on.
5. On the Basic Data tab, enter the following data:

Field	Europe	North America
Customer	Your customer	Your customer
Invoice date	Today’s date - 2 months	Today’s date - 2 months
Posting date	Today’s date -2 months	Today’s date -2 months
Amount	12,000.00 (gross amount, including tax on sales/purchases)	12,000.00 (gross amount, including tax on sales/purchases)
Currency key	EUR	USD
Calculate tax	Select	Select
Tax code (defaulted)	AN	S1

6. Confirm any warning messages with .
7. Choose Screen Variants for Items ® With Business Area.
8. In the table, enter the following data:

Field	Europe	North America
G/L account	800200	800200
D/C	Credit	Credit
Amount in doc. curr.	12,000.00	12,000.00
Business area	1000	1000



To simplify this process, we have not defined a cost element for account 800200, which means that you do not need to assign a CO object, for example, an order number. You do not therefore need an additional account assignment. The system does not transfer the data to Profit Center Accounting.

9. Choose .



The system displays the address of the customer. To display the open items for this customer, choose OIs.

10. Choose Simulate.
11. Choose .
12. Choose .
13. In the Exit Editing dialog box, choose Yes.