Requesting Dunning Notices with Attached Payment Media in fico

Use

In the settings for the dunning texts, you can define whether you also want to create a payment medium in addition to the form output. You would define a payment method in this payment medium.

You can also create a payment advice note by activating the field Payment advice note in the settings for the dunning text.

To do this, you have to adjust the settings in the system.

Procedure

1. Call up the transaction as follows:

Menu Path	Tools ® AcceleratedSAP ® Customizing ® Edit Project
Transaction Code	SPRO

2. Choose SAP Reference IMG.
3. Call up the transaction as follows:

Menu Path	Financial Accounting ® Accounts Receivable and Accounts Payable ® Business Transactions ® Dunning ® Dunning Procedure
Transaction Code	FBMP

4. Choose Define dunning procedure.
5. Position your cursor on this 0001, and then select Choose.
6. Choose Dunning texts.
7. In the Company Code/Account Type dialog box, enter the following data:

Field	Europe	North America
Company code	1000	3000
Account type: Customer	Select	Select

8. Choose .

A list of the dunning texts for each dunning level appears.

9. In the field Form ID, for dunning levels 1 and 2, enter X - name of the payment method (correspondence).
10. If you also want to create a payment advice note during dunning, activate the field Payment advice note for dunning levels 1 and 2.



In order to include a reference to the payment advice note in the dunning notice, dunning form F150_DUNN_01 was copied and changed slightly to be used in the IDES System as form X150_DUNN_01.

11. Replace F150_DUNN_01 by X150_DUNN_01 in dunning levels 1 and 2.
12. Choose twice.
13. In the dialog box Dunning Data was Changed, choose Yes.

If your customer has no overdue items that can be dunned, create appropriate items by carrying out the step Post Overdue Items. Otherwise, proceed to step 17.

If the transport system is active in your system, the Prompt for Customizing Request dialog box appears.

14. In the dialog box, choose Create request.
15. Enter a text.
16. Choose .

The system automatically issues a request number.

17. Confirm with .
18. Choose until the overview tree appears.
19. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Receivable ® Periodic Processing ® Dunning
Transaction Code	F150

20. Enter the following data:

Field	Europe	North America
Run on	Today’s date	Today’s date
Identification	Any alphanumeric entry	Any alphanumeric entry

The run date is used as the basis for clearing the interest on arrears. The identification is a six-figure alphanumeric name of your choice.

21. Choose .

The status reads No parameters maintained.

22. Choose the Parameters tab page.
23. Enter the following data:

Field	Europe	North America
Dunning date	Today’s date	Today’s date
Documents posted up to	Today’s date	Today’s date
Company codes	1000	3000
Customer account	Your customer	Your customer



The next time you run this process, choose Parameters ® Copy, and copy the parameters from one of your previous dunning runs.

24. Choose the Additional log tab page.
25. Enter your customer.
26. Choose .
27. Choose .

The message in the status bar informs you that the details for the run on XX.XX.XXXX have been saved.

28. Choose the Status tab page.

You can now see that the parameters have been maintained.

You now execute the dunning run. The system analyzes all the open items for the customers you selected using the relevant parameters. It then determines whether dunning should be carried out for the items and, if so, which dunning level should be used

29. Choose Schedule.
30. In the dialog box Schedule Selection and Print, select Start immediately, Dunning print with scheduling?, and enter your printer in the field Output device.

Check that today's date is entered as the start date.

31. Choose Schedule.

The status now informs you that the selection has been scheduled.

32. Choose until the status is Complete.
33. Choose Log.

You can now check to see which customers have been dunned and analyze the reasons why certain customers were excluded from the dunning run.

The log also provides information about any errors, should they occur.

34. Choose .

You now display a sample dunning notice on your screen. This is just a sample printout. You can print the dunning notices in a further transaction. See the process Dunning Customers.

35. 
    
Choose Sample print.
36. In the dialog box Schedule Sample Print, choose .

The status now reads Sample print scheduled.



If you have not specified a printer in your user parameters, a dialog box appears. Enter your printer ID, then choose Print immediately. Then choose Display.

You use the sample printout to check that the dunning template is satisfactory.

A print preview is displayed. In the dunning text, you can see the reference to the payment advice note generated. If you select Back, the print preview for the separate payment medium appears as a transfer form containing the dunning notice and the payment advice note number.

You can print each of these print previews by selecting Print Correspondence. The dunning notice is either printed immediately, or placed in the spool file depending on your system settings. For more information about the spool file, see the process Printing Correspondence.

37. Choose until the overview tree appears.