Requesting Correspondence with Attached Payment Media in fi

Use

You can create a payment medium for account statements or open item statements in a separate printout that can then be used by the customer to pay the due items.

This procedure is used in Germany as a transfer and in Switzerland as a POR procedure.

In addition, when you create an account statement, you can simultaneously create a payment advice note. This advice note number is then recorded on the transfer form and can be used by the customer to clear the listed open items when making payment.

You now display the line items for your customer and request an account statement.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Receivable ® Account ® Display/Change Line Items
Transaction Code	FBL5N

2. Enter the following data:

Field	Europe	North America
Customer account	Your customer	Your customer
Company code	1000	3000
All items	Select	Select
Posting date	Today’s date	Today’s date

3. Choose .

The line items are displayed.

In the first column, the status icon indicates the type of line item (open, parked, cleared). The due date for net payment icon indicates whether the item is overdue, due, or not yet due.

As in almost any phase of any posting transaction, you have the opportunity at this point to request correspondence.

4. Choose Environment
® Correspondence ® Request.

In the Correspondence selection dialog box, you can select different correspondence types for messages to various recipients or request an account statement, an open item list, or individual correspondence. You can also select various items of correspondence one after the other.

5. Select Account statement, then choose .
6. In the Correspondence Details dialog box, enter the following data:

Field	Europe	North America
Postings from	Your posting date	Your posting date
Postings to	Your posting date	Your posting date

7. Choose Continue.

The message in the status bar informs you that an account statement was requested.



This correspondence is now stored temporarily. After the posting task has been completed, or at a later time, you can print the correspondence via Periodic Processing ® Print Correspondence ® Request. You do not use this menu path in the following example, since the standard setting uses a report variant (SAP06) that should not be selected here.

8. Choose .
9. Call up the transaction as follows:

Menu Path	System ® Services ® Reporting
Transaction Code	SA38

10. In the field Report, enter RFKORD10, and then choose Variant overview.
11. Double-click on the variant ZTUNDAVIS.

This variant works with FormID (also known as form type) ZT. This form ID uses for X140_ACC_STAT_01 to create an account statement with a separate transfer medium and payment advice note.

12. Enter the following data:

Field	Europe	North America
Form set	ZT	ZT
Form ID for payment medium	x	x
Create payment advice note	Select	Select
Output to printer	Your printer	Your printer
Company code	1000	3000
Account type	D	D
Account	Your customer	Your customer
Data from trigger table	Select	Select
Correspondence	SAP06	SAP06

13. Choose .

In this test case, you can display the account statement as a print preview by specifying the payment advice number.

14. Choose .

The transfer medium with the payment advice number and the account statement note is displayed. You can print each display by selecting the print icon.

Since the transfers are created using preprinted forms, these forms have to be placed in a separate printer tray. The print control must also be set up in operating mode.

15. Choose until the overview tree appears.