Displaying Account Balances after Payment in sap

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Account ® Display Balances
Transaction Code	FK10N

2. Enter the following data:

Field	Europe	North America
Vendor	1006	3920
Company code	1000	3000
Fiscal year	Current year	Current year

3. Choose .
4. Double-click on the current period to view the line items posted in that period.
5. To display the document details, double-click on the document number.
6. For details of who entered the document, choose .
7. To close the dialog box, choose .
8. Choose to display all line items.
9. Choose until the overview tree appears.

Entering Outgoing Payments with Check Processing and Printing in sap

Use

In the following procedure, you execute the manual payment of an invoice. This includes clearing the outstanding payable and printing the individual check for the invoice.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Document Entry ® Outgoing Payment ® Post + Print Forms
Transaction Code	F-58



Note that the system only displays the initial screen once per day. If you call up this transaction more than once per day, the screen displays the next screen and copies the input parameters automatically. To change the original parameters, choose Goto ® Back.

2. Enter the following data:

Field	Europe	North America
Company code	1000	3000
Payment method	S	C
House bank	1200	3000
Check lot number	No entry	1
Printer for form	Your printer	Your printer
Print immediately	Select	Select

3. Choose Enter payments.
4. Enter the following data:

Field	Europe	Data
Document date	Today’s date	Today’s date
Document type	KZ	KZ
Company code	1000	3000
Currency/rate	EUR	USD
Amount	11.252,00	10.200,00
Value date	Today’s date	Today’s date
Vendor	1006	3920

5. Choose Process open items.



Assuming that no items have been activated, select the invoice you want to pay by double-clicking on the gross amount.

If more than one item has been activated, double-click on the gross amount to remove it from the assignment.

6. Choose .
7. Make a note of the document number.

In a dialog box, the system confirms that the document was posted for company code 1000/3000.

8. Choose .

The system confirms the printing of the check with message "Print job was generated". The check is now printed on your local printer.

9. Choose until the overview tree appears.

Displaying Account Balances after the Invoice Posting in sap fico

Use

Now that the invoice has been posted, you can display the impact on the vendor’s balance in financial accounting. You can also display the individual items that make up that balance.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Account ® Display Balances
Transaction Code	FK10N

2. Enter the following data:

Field	Europe	North America
Vendor	1006	3920
Company code	1000	3000
Fiscal year	Current year	Current year

3. Choose .
4. Double-click on the current period to view the line items posted in that period.
5. To display the document details, double-click on the document number.
6. For details of who entered the document, choose .
7. To close the dialog box, choose .
8. Choose to display all line items.
9. Choose until the overview tree appears.

Displaying Invoices in the Purchase Order History in sap fico

Use

In purchasing, you can display the purchase order history. This history lets you drill down to all of the follow-on documents that were created by the original purchase order.

Procedure

1. Call up the transaction as follows:

Menu Path	Logistics ® Materials Management ® Purchasing ® Purchase Order ® Display
Transaction Code	ME23N, MIR4, FB03

If the item detail area does not appear, open it by choosing Item detail. The system should display your order number at the top of the screen. Choose Purchase Order ® Other Purch. Order to display a different purchase order.

2. Choose the Purchase Order History tab.
3. Select your invoice number.
4. Choose Follow-on documents.
5. In the dialog box, choose Accounting document.

You reach the Document Overview screen where you see the FI document displayed.

6. Choose
.
7. To close the dialog box, choose .
8. Choose until the overview tree appears.

Entering Incoming Invoices in sap fico

Use

The final component of your three-level comparison is the receipt of the vendor’s invoice. The invoice requires only a minimal amount of data entry. If the quantities and values in the purchase order, goods receipt, and invoice agree, you can pay the invoice. If there are any discrepancies, then the invoice is blocked for payment. Since the invoice increases your payables, this affects accounting, your balance sheet (accounts payable), and cash management.

Procedure

1. Call up the transaction as follows:

Menu Path	Logistics ® Materials Management ® Purchasing ® Purchase Order ® Follow-On Functions ® Logistics Invoice Verification
Transaction Code	MIRO, MIR4, FB03

2. Enter the following data:

Field	Data	North America
Invoice date	Today’s date	Today’s date
Posting date	Today’s date	Today’s date
Reference	Any	Any
Amount	11.600,00	10.400,00
Calculate tax	Select	Select
Tax code	VN	I1
PO order/scheduling agreement	Your PO number	Your PO number



Make sure that the invoice posting date is set to a date after the delivery date. If your invoice date is before the delivery date, the system automatically blocks the invoice for payment. The block ensures that no early payment is made for a product that was either shipped or billed early.

3. Choose .



Confirm any warning messages with .

The system selects your items and displays them.

4. Choose .



Confirm any dialog boxes.

Make a note of the invoice document number.

5. Choose Invoice Document ® Display.
6. Choose Follow-on documents.
7. In the dialog box, choose Accounting document.

The accounting document for company code 1000 is as follows:

Account	Account name	Amount	Debit/Credit
1006	Blacks AG	11.600,--	Credit
191100	GR/IR clearing - external procurement	10.000,--	Debit
154000	Input tax	1.600,--	Debit

The accounting document for company code 3000 is as follows:

Account	Account name	Amount	Debit/Credit
1006	Pyramid Systems	10.400,--	Credit
191100	GR/IR clearing - external procurement	10.000,--	Debit
300000	Balance sheet account	400,--	Debit

The Goods Received/Invoice Received account is a clearing account. Each line that is posted to this account represents either a line item from the goods receipt or a line item from the invoice receipt. The system automatically compares these items individually to determine your open items.

The accounts payable entry updates both the accounts payable G/L account and the subledger (the vendor’s account).

8. Choose
.
9. To close the dialog box, choose
.
10. Choose
until the overview tree appears.

Displaying Goods Receipts in the Purchase Order History in sap

Use

In purchasing, you can display the purchase order history. This history lets you drill down to all of the follow-on documents that were created by the original purchase order.

Procedure

1. Call up the transaction as follows:

Menu Path	Logistics ® Materials Management ® Purchasing ® Purchase Order ® Display
Transaction Code	ME23N, FB03

If the item detail area does not appear, open it by choosing Item detail. The system should display your order number at the top of the screen. Choose Purchase Order ® Other Purch. Order to display a different purchase order.

2. Choose the Purchase Order History tab.
3. Select your material document from the list.
4. Select the Doc. info tab.
5. Choose FI documents.
6. In the dialog box, choose Accounting document.

You reach the Document Overview screen where you see the FI document displayed.

7. Choose .
8. To close the dialog box, choose .
9. Choose until the overview tree appears.

Entering Goods Receipts in asp fico

1. Call up the transaction as follows:

Menu Path	Logistics ® Materials Management ® Inventory Management ® Goods Movement ® Goods Receipt ® For Purchase Order ® PO Number Known
Transaction Code	MIGO, MB03, FB03

2. Enter the following data:

Field	Data
Purchase order	Your PO number

3. Choose .

The system copies the header data of the purchase order into the header data area of the GR document.

The purchase order items are copied into the item overview.

If you click on individual items, the system displays an item data screen, which allows you, for example, to change the incoming quantity.

4. In the header data area of the General tab page, enter the following data:

Field	Data
Document date	Today’s date
Posting date	Today’s date

5. Select your item, and then choose the Wk tab at the bottom of the screen to check your organization data.
6. If required, enter the following data on the Wk tab in the item detail area:

Field	Data
Stor. loc.	Warehouse number or name

7. Flag the OK indicator in the item overview area for your item.



If the OK indicator is not active in the item overview area, either close the item detail area or select Item OK in the lower part of the item detail area.

8. Then select Post at the top of the screen.



The system confirms the posting and assigns a material document number. Note this number.

9. Choose .

You can also display the material document and the corresponding accounting document.

10. From the Inventory Management node, choose Material Document ® Display
11. Enter the following data:

Field	Data
Material doc.	Your material document number
Mat. doc. year	Current year

12. Choose .

The system displays the material document.

13. Choose Accounting docs....
14. In the dialog box, choose Accounting document.

On the Document Overview screen, you see the relevant G/L accounts and values that were posted and updated.



The balance of the "Inventory – Raw Materials 1" account (300000) increases, whilst a corresponding posting is made to the "Goods Rcvd/Invoice Rcvd" account. These postings occur as a result of Customizing settings made in the IDES System.

15. Choose .
16. To close the dialog box, choose .
17. Choose until the overview tree appears.

Entering Purchase Orders for a Material

Use

If you want to execute a three-level comparison, the first component is the purchase order. Here, you enter as much information as possible regarding the product that you want to purchase. No accounting documents are created in this step. However, you can see the outstanding commitment and your cash flow. Also, although it is not described in this scenario, if you enter an order that is offset against another order or project (as opposed to a material), then the purchase order also appears as a commitment in the cost object. Entering commitments is demonstrated in another process.

Procedure

1. Call up the transaction as follows:

Menu Path	Logistics ® Materials Management ® Purchasing ® Purchase Order ® Create ® Vendor/Supplying Plant Known
Transaction Code	ME21N

2. Enter the following data:

Field	Europe	North America
Vendor	1006	3920

Make sure that Standard PO is selected.

3. Choose .
4. If the item header area does not appear, choose Header.
5. On the Org.data tab page, enter the following data:

Field	Europe	North America
Purchasing org.	1000	3000
Purch. group	001	001
Company code	1000	3000

6. To open the item overview area, choose Item overview.
7. Enter the following data:

Field	Europe	North America
Item number	10	10
Material	V10	V10
PO quantity	100	100
Deliv. date	Today’s date + 20	Today’s date + 20
Currency	EUR	USD
Net price	100,00	100,00
Plnt	1000	3000
Stor. loc.	0001	0001

8. Choose .



The system confirms the posting and assigns a purchase order number. Note this number.

9. Choose
.

Making Basic Settings in sap fico

Prerequisites

To ensure a successful demonstration of this process, check that your user ID is set up correctly so that you can process invoice items.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Document Entry ® Other ® Invoice - General
Transaction Code	F-43, FB00

2. Choose Settings ® Editing options.
3. Choose the
Open items tab.
4. Enter the following data:

Field	Europe	North America
Selected items initially active	Select	Select

5. Choose .

The system confirms that the new options have been activated.

6. Choose twice.
7. In the Exit Editing dialog box, choose Yes.



To avoid output errors, check your print settings before starting this process.

8. Call up the transaction as follows:

Menu Path	System ® User Profile ® Own Data.
Transaction code	SU3

9. Choose the Defaults tab.
10. Enter the following data:

Field	Data
Output device	Your printer

11. Choose .