Displaying the Check Register (North America Only) in fi

1. Call up the transaction as follows:

Menu Path	From the Accounts Payable node, select Environment ® Check Information ® Display ® Check Register
Transaction Code	FCHN

2. Enter the following data:

Field	North America
Paying company code	3000
House bank	3000

3. Choose .

The system displays the check register. The check that you just issued should be at the end of the list.

4. Choose until the overview tree appears.

Displaying the One-Time Vendor’s Check Information (North America Only)

Use

Now that you have posted and paid the invoice and printed the check, you can display this information. First, you display the vendor’s monthly account balances. You then drill down to the line items and from there you display the check information.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Account ® Display Balances
Transaction Code	FK10N

2. Enter the following data:

Field	Europe	North America
Vendor	1960	3960
Company code	1000	3000
Fiscal year	Current year	Current year

3. Choose .
4. Double-click on the period that you processed in the previous step.

The system displays a list of standard line items.

5. To branch to another display, choose .

The system displays a dialog box with display variants.

6. Choose the variant 1SAP-FC.
7. Double-click on the invoice or payment document you just entered.

The system displays address and bank data.

8. Choose .

The system displays the document.

9. Choose .
10. To display the check details, choose Environment ® Check information.
11. Choose until the overview tree appears.

Paying One-Time Vendor FI Invoices with Online Check Printing

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Document Entry ® Outgoing Payment ® Post + Print Forms
Transaction Code	F-58, SP01



The initial transaction screen is displayed once per day. If you execute this transaction several times during the same day, the first screen is skipped and the parameters are automatically taken over into the second screen. If you would like to review the first screen again or make changes, select Goto ® Back.

2. Enter the following data:

Field	Europe	North America
Company code	1000	3000
Payment method	S	C
House bank	1200	3000
Check lot number	Empty	1
Printer for form	Your printer	Your printer
Print immediately	Select	Select



If you do not have a printer readily available, leave the Print immediately field blank. The system then sends the output to the spool file. You can display items in the spool file by selecting System ® Services ® Print requests. Confirm the dialog box and display your check.

3. Select Enter payments.
4. Enter the following data:

Field	Europe	North America
Document date	Today’s date	Today’s date
Document type	KZ	KZ
Company code	1000	3000
Currency	EUR	USD
Amount	5,000.00	5,300,00
Value date	Today’s date	Today’s date
Vendor	1960	3960

5. Choose Process open items.
6. In column EUR Gross, double-click on your invoice amount.

The amount entered and the amount assigned (bottom right corner of your screen) should be equal. Also, the amount in the field Not assigned should be zero.

7. Choose .

The system confirms that the document has been posted in the company code 1000 (3000).

8. Make a note of the document number.
9. Choose .

The system confirms that the check was printed on your local printer.



If you use North American data, proceed with the next step.

10. Choose until the overview tree appears.

Displaying the Open Items of the One-Time Vendor in fi

Use

The next part of the scenario shows you how to drill down to the line items from your account monthly balances. You then change the standard screen layout so it better accommodates the analysis of one-time vendors. Finally, you manipulate the data to determine if you have had repeat business with any of your vendors that you have classified as one-time.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Account ® Display Balances
Transaction Code	FK10N

2. Enter the following data:

Field	Europe	North America
Vendor	1960	3960
Company code	1000	3000
Fiscal year	Current year	Current year

3. Choose .
4. Double-click on the period that you processed in the previous step.

The system displays a list of standard line items.

5. To branch to another display, choose .

The system displays a dialog box with display variants.

6. Choose the variant 1SAP-FC.

The system displays a list of line items containing both the name and the location of each vendor.

Once a month, the accounts payable department analyzes the invoices posted to the one-time vendor account to determine if there has been recurring business with any vendors. You can do this analysis directly from line item display.

7. Choose Settings
® Summation levels ® Define breakdown.
8. Choose Level 1.

The system groups all common vendors together based on the name and produces a total for each.

9. Choose until the overview tree appears.

Entering a One-Time Vendor Invoice in FI

Use

This process explains how to enter a one-time vendor invoice.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Document Entry ® Invoice
Transaction	FB60



Make sure that the correct company code is specified.

If the system displays the Enter company code dialog box, enter the following data:

Field	Europe	North America
Company code	1000	3000

Otherwise, choose Environment ® Set company code and confirm the dialog box Exit processing with Yes.

Enter 1000 (3000) in the dialog box.

Choose .

2. If the worklist is not displayed, choose Tree on.
3. Choose Screen variants for items ® With cost center.
4. On the Basic Data tab page, enter the following data:

Field	Europe	North America
Vendor	1960	3960
Invoice date	Today’s date -2 working days	Today’s date -2 working days
Posting date	Today’s date	Today’s date
Reference	Any invoice number	Any invoice number
Amount	5,000.00	5,300.00
Currency/rate (defaulted)	EUR	USD
Calculate tax	Select	Select
Tax code (defaulted)	VN	I1
G/L account	476900	476900
D/C (defaulted)	Debit	Debit
Amount	5,000.00	5,300.00
Cost center	1000	1000



Account 476900 requires an assignment to a CO object, since it is defined as a cost element. Therefore you require an additional account assignment, for example cost center 1000.

5. Choose .



Unlike during creation of vendor invoices with fixed vendors, when entering one-time vendor invoices you need to specify the name and address of the vendor. The system displays the Adress and Bank Data screen.

6. Specify a name and location for your one-time vendor.
7. Choose .
8. Choose Simulate.

The system displays the Document Overview screen where you can see your posting with the document items.

9. Choose .
10. Choose .
11. In the Exit Editing dialog box, choose Yes.

Setting the Prerequisites for this Scenario in fico

Prerequisites

To ensure a successful demonstration of this scenario, check that your user ID is set up correctly so that you can process invoices.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Environment ® User Parameters ® Editing Options
Transaction Code	FB00

2. Choose the
Open items tab page.
3. Enter the following data:

Field	Europe	North America
Selected items initially active	Select	Select

4. Choose .

The system confirms that the option was saved.

5. Choose .

Data Used During This Process in fico

Field	Europe	North America	Description
Company code	1000	3000	Sample company code
Currency	EUR	USD	Currency
Document date	Today’s date - 2	Today’s date - 2	Vendor invoice date
G/L account	476900	476900	Other costs
Posting date	Today’s date	Today’s date	Today’s date
Vendor	1960	3960	One-time vendor
Cost center	1000	1000	Corporate Services
Payment terms	ZB01	NT30

One-Time Vendor FI Invoices with Online Check Printing

Purpose

This scenario demonstrates how to process an FI (non-PO) invoice from a one-time vendor. In addition, the scenario demonstrates how to pay an individual invoice on demand by manually cutting a check without running the payment program.

Many companies do business with a vendor one time only. For these vendors, you may determine that it is not worth carrying the overhead cost of maintaining individual master records. As a result, you create a single generic vendor master. This master record does not contain any vendor-specific data (i.e. address information, telephone information). Instead, any time you do business with a vendor on a one-time basis, you use the generic master record and you add the vendor’s information at the time of invoice entry.

After you enter an invoice for a one-time vendor, the payment process is the same as for any other invoice.

Process Flow

You can find the data for this process under .

1. 
   
Setting the Basic Requirements
2. 
   
Entering a One-time Vendor Invoice in FI
3. 
   
Displaying the Open Items of the One-Time Vendor
4. 
   
Paying the One-time Invoice With the Option to Print Checks Online
5. 
   
Displaying the One-Time Vendor’s Check Information (North America Only)
6. 
   
Displaying the Check Register (North America Only)