Entering Incoming Invoices in sap fico

Use

The final component of your three-level comparison is the receipt of the vendor’s invoice. The invoice requires only a minimal amount of data entry. If the quantities and values in the purchase order, goods receipt, and invoice agree, you can pay the invoice. If there are any discrepancies, then the invoice is blocked for payment. Since the invoice increases your payables, this affects accounting, your balance sheet (accounts payable), and cash management.

Procedure

1. Call up the transaction as follows:

Menu Path	Logistics ® Materials Management ® Purchasing ® Purchase Order ® Follow-On Functions ® Logistics Invoice Verification
Transaction Code	MIRO, MIR4, FB03

2. Enter the following data:

Field	Data	North America
Invoice date	Today’s date	Today’s date
Posting date	Today’s date	Today’s date
Reference	Any	Any
Amount	11.600,00	10.400,00
Calculate tax	Select	Select
Tax code	VN	I1
PO order/scheduling agreement	Your PO number	Your PO number



Make sure that the invoice posting date is set to a date after the delivery date. If your invoice date is before the delivery date, the system automatically blocks the invoice for payment. The block ensures that no early payment is made for a product that was either shipped or billed early.

3. Choose .



Confirm any warning messages with .

The system selects your items and displays them.

4. Choose .



Confirm any dialog boxes.

Make a note of the invoice document number.

5. Choose Invoice Document ® Display.
6. Choose Follow-on documents.
7. In the dialog box, choose Accounting document.

The accounting document for company code 1000 is as follows:

Account	Account name	Amount	Debit/Credit
1006	Blacks AG	11.600,--	Credit
191100	GR/IR clearing - external procurement	10.000,--	Debit
154000	Input tax	1.600,--	Debit

The accounting document for company code 3000 is as follows:

Account	Account name	Amount	Debit/Credit
1006	Pyramid Systems	10.400,--	Credit
191100	GR/IR clearing - external procurement	10.000,--	Debit
300000	Balance sheet account	400,--	Debit

The Goods Received/Invoice Received account is a clearing account. Each line that is posted to this account represents either a line item from the goods receipt or a line item from the invoice receipt. The system automatically compares these items individually to determine your open items.

The accounts payable entry updates both the accounts payable G/L account and the subledger (the vendor’s account).

8. Choose
.
9. To close the dialog box, choose
.
10. Choose
until the overview tree appears.