Archiving in fico

Purpose

The purpose of data archiving is to remove mass data, which is no longer needed, from the system, while at the same time storing the data so it is available if needed for reporting. This means that data has to be archived in a form that allows it to be analyzed as needed at a later point in time.

Prerequisites

The asset objects (master data, values, transactions) have reached at least their minimum retention period. The minimum retention period specifies the minimum amount of time that assets and their values or documents have to be retained in the system before they can be reorganized or archived. In our example, the minimum retention period is one year after the end of the fiscal year in which the asset was deactivated.

Process Flow

You can find the data for this process under .

1. First you select those assets that can be archived, based on their minimum retention period.

Select Assets

2. Then you archive these assets.

Archive Assets

3. In order to allow others to test this procedure, you reload the assets you archived.

Reload Assets

Result

You archived assets and then reloaded them. The data in the system is therefore not changed.