SAP FI Questions

Q. We define alternative reconciliation account for downpayment, then when our reconciliation account is updated?

Let us see what is reconcillation account. In accounting there are main three types of subledger account is there, like vendor, customer and Assest. For vendor, customer and asset seperater vendor master account, customer account and asset account will be there. These account not going to reflect in Balance sheet as vendor account. So these subledger accounts are mapped into Reconcillation account for the group of vendors or customers according to their type. So in balance sheet this will be comes under sundry creditors, sundry debtors.

So whenever payment made in advance ,what we call in SAP as down payment i.e., without booking any liability we have to pay money. so there is seperate type of mapping exist for the down payment. So when payment down payment made the entry for say vendor will be

Vendor alternative recon account - Dr - 111111
Bank account - Cr - 222222

After the bill received :

Expenses account - Dr - 333333
Vendor Reconcillation account - Cr - 444444

Clearing of down payment.

Vendor Reconcillation account - Dr - 444444
Vendor Alternative recon account - Cr - 111111

So after bills produced the alternative reconcillation account cleared against vendor reconcillation account.

Q. What is controlled by Account type?

There are Five type of Account type:

1.Vendor
2.Customer
3.Material
4.Assets
5.GL accounts

These are used to define the Vendor account and also used for open and close for the period.

Q. In automatic payment program, what is the need for proposal?

In automatic Payment Program, you can create the payment advice and cheque automatically without doing in manual way.

Proposal used for intermediate checkin against the date you upload into. you can check the proposal , you can also block the payment for particular vendor by way of editing the proposal.