Entering a Recurring Document With Document Display in fico

Use

First you create a template for the recurring document. This template contains all the data necessary for posting the monthly rent payment - for example, all the accounting information such as account numbers, posting keys, tax codes, as well as information on when and how often to create the actual accounting documents.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Document Entry ® Reference Documents ® Recurring Document
Transaction Code	FBD1, FBD3

2. Enter the following data:

Field	Europe	North America
Company code	1000	3000
First run on	Last Friday of current period	Last Friday of current period
Last run on	28.12.2001	28.12.2001
Run schedule	1000	3000
Document type	KR	KR
Currency/rate	EUR	USD
Reference	For example: Rental agr. A115	For example: Rental agr. A115
PstKy	31	31
Account	1000	3000

3. Choose .
4. Enter the following data:

Field	Europe	North America
Amount	5000	5000
Tax code	V0	I0
Payment terms	0001	0001
Assignment	Recurring entry	Recurring entry
Text	Rent warehouse	Rent warehouse
PstKy	40	40
Account	470000	470000

5. Choose .

The system warns that the payment conditions have been changed.

6. Choose .
7. Enter the following data:

Field	Europe	North America
Amount	*	*
Cost center	1000	1000
Text	Rent warehouse	Rent warehouse

8. Choose .
9. Choose .
10. Make a note of the document number.
11. To display the document, choose Document
® Display.
12. To check the recurring entry data, choose Environment
® Recurring entry data.

To display or change the recurring document at a later time, select from the Accounts Payable menu Document ® Reference documents ® Recurring document ® Change or Display. This change is possible, because the recurring document is not an accounting document.

13. Choose until the overview tree appears.