Entering a One-Time Vendor Invoice in FI

Use

This process explains how to enter a one-time vendor invoice.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Document Entry ® Invoice
Transaction	FB60



Make sure that the correct company code is specified.

If the system displays the Enter company code dialog box, enter the following data:

Field	Europe	North America
Company code	1000	3000

Otherwise, choose Environment ® Set company code and confirm the dialog box Exit processing with Yes.

Enter 1000 (3000) in the dialog box.

Choose .

2. If the worklist is not displayed, choose Tree on.
3. Choose Screen variants for items ® With cost center.
4. On the Basic Data tab page, enter the following data:

Field	Europe	North America
Vendor	1960	3960
Invoice date	Today’s date -2 working days	Today’s date -2 working days
Posting date	Today’s date	Today’s date
Reference	Any invoice number	Any invoice number
Amount	5,000.00	5,300.00
Currency/rate (defaulted)	EUR	USD
Calculate tax	Select	Select
Tax code (defaulted)	VN	I1
G/L account	476900	476900
D/C (defaulted)	Debit	Debit
Amount	5,000.00	5,300.00
Cost center	1000	1000



Account 476900 requires an assignment to a CO object, since it is defined as a cost element. Therefore you require an additional account assignment, for example cost center 1000.

5. Choose .



Unlike during creation of vendor invoices with fixed vendors, when entering one-time vendor invoices you need to specify the name and address of the vendor. The system displays the Adress and Bank Data screen.

6. Specify a name and location for your one-time vendor.
7. Choose .
8. Choose Simulate.

The system displays the Document Overview screen where you can see your posting with the document items.

9. Choose .
10. Choose .
11. In the Exit Editing dialog box, choose Yes.